Job Summary:
An Office Generalist plays a versatile role, providing essential support in ensuring the smooth day-to-day operations of an office or company. Their responsibilities encompass various administrative, human resources, and office management tasks to maintain an efficient and organized work environment.
Key Responsibilities:
General Administration and Support:
- Answer and direct phone calls, emails, and correspondence.
- Maintain and organize important files and documents.
- Manage office supplies and keep necessary inventory.
- Coordinate the scheduling of meetings and internal events.
- Perform word processing, spreadsheet, and presentation tasks.
- Create and print daily office access list
- Create/request building access card
- Keep the office clean and organized.
- Maintain a Cleaning Log
Human Resources:
Client Relationship Management:
- Build and maintain strong personnel relationships.
- Act as the primary point of contact for clients.
- Project Planning and Execution:
- Develop project plans and ensure timely delivery.
- Coordinate with internal teams to meet country goals.
- Communication and Collaboration:
- Communicate management expectations to the team.
- Ensure alignment between client needs and project outcomes.
- Assist in new employee orientation and communicating internal policies.
- Facilities Management:
- Supervise office facility management and maintenance.
- Coordinate repairs and maintenance services as needed.
- Ensure the workspace is clean, organized, and safe.
- Order coffee from the provider
- Prepare coffee daily
- Check the consumption of supplies and place orders accordingly for replenishment.
Executive Support:
- Provide administrative assistance to the executive team, including scheduling meetings and preparing reports.
- Assist in organizing business trips and managing itineraries.
Internal Communication:
- Collaborate in the dissemination of internal communications and important announcements.
- Assist in organizing team-building events and relationship-building activities.
Requirements:
- Bachelor's degree in Business Administration, Human Resources, or a related field (this is super extra).
- Previous experience in administrative or human resources roles is preferable.
- Excellent written and verbal communication skills.
- Proficiency in office software, such as Microsoft Office.
- Ability to manage multiple tasks and priorities efficiently.
- Attention to detail and ability to maintain confidentiality.